Showing posts with label starting a roller derby league. Show all posts
Showing posts with label starting a roller derby league. Show all posts

Sunday, June 13, 2010

Filing Your New League Paperwork

Back in December, I posted a helpful guide to starting your own roller derby league. While that article does contain many pieces of useful information on initializing and building up the real-world side of roller derby (attracting new skaters, raising funds, finding practice space, etc.), I have subsequently gone through the process of starting a junior roller derby and I now see that there is a gaping hole in that post. Nothing ever gets done anywhere without the government sticking its nose in the middle of your business, which is annoying unless you do like me and visualize that sentence from the perspective of a proctologist. So here's a bit of helpful info from my wife Slugs Bunny on what you'll need to do to appease the paperwork gods and get your league rolling.

(Important note: This is written on the assumption that you are in the United States. If you gone through this process in another country, please send me the pertinent information for that country and I will gladly add it to this article with a shoutout!)
1) Get an EIN number from the IRS. You can do this on-line. It's free, and you get it immediately.

2) File for non-profit corporation status with your state. In TN, this was something I could do on-line. We spent $100 for this. You need the EIN from step 1.

3) Fill out form 1023 with the IRS for your exemption letter. It will cost $400 for the usage/filing fee. You will need the Non-profit status letter and the EIN from above, along with by-laws, articles of incorporation, etc. As soon as I have mine finalized, I'm happy to share these with you so you don't have to start from scratch. (Editor's Note: See below for documents.)

4) After all is said and done, you then need to pay for USARS. I believe it's $400 to cover your practice location for one year. In addition, the girls will also need to pay $40 a year and get individual USARS as well. (Editor's Note: We have since discovered it can be as little as $80 if you will not be having a bout in a given calender year, great for brand new startup leagues!)

ALSO: To open a bank account, the bank has to have the exemption letter. So, we can't open an account until the exemption letter from 1023 comes back. :-P

And to save you 34 hours of composing the needed paperwork from scratch, here are the documents that we submitted to start up our junior league (which are based on documents shared with us by the Nashville Rollergirls.  Thanks NRG! *hug*).  They are posted as web pages so you'll need to copy the text, paste into a new document and then edit the names and locations and customize the terms for your localized purposes.  Failure to edit properly may accidentally give me ownership of your league, which I will then rule with the iron fist of a cranky despotic tyrant, so proofread like crazy before submitting!


Thursday, December 10, 2009

A League of Your Own

Today's reader question comes from the balmy northern shores of Australia:

Hey my name is josie, how would i go about organising a team in Darwin?

Well Josie, fortunately you've brought your question to the right place. If there is one thing that Derby Helper has demonstrated, it is the ability to organize and motivate a group of people with a common goal.


Unfortunately, that goal tends to be "killing us".


So pull a sheet of loose leaf paper out of your Trapper Keeper, sharpen a #2 pencil and get ready to take notes because we're going to get you ready to form your very own roller derby league!


Recruiting
The first thing you'll need to do is find a bunch of people who will put on roller skates and let you crash into them. Surprisingly, as unappealing as this deal may sound on the surface, there are tons of people who will want in on it.  You can start small because what you need at first is to find a few interested people to work with you.  Go to a website like Craigslist and post an ad asking for people in your area who would be interested in forming a roller derby league.  Create profiles on MySpace, Facebook, Friendster etc. with Darwin as your hometown/network and list a bunch of positive things like making new friends, getting in shape, losing weight, toning their muscles and be sure to include a picture that makes roller derby look fun and appealing.


For example, NOT THIS ONE!


You'll also want to try recruiting in person.  Print up some cards or handbills with contact information and pass them out at places like gyms or popular jogging areas, popular local bars, skate shops, etc. Once you have collected enough interested people to start actually putting on skates, you're ready for the next step, which is...


Finding a Practice Space
When you're first starting to practice basic skills like skating and controlled falling, you don't necessarily need a space big enough for a regulation track, just a cheap space with a flat floor or a freebie place like an outdoor basketball court will do.  When your initial core group of skaters has practiced falls, crossovers and light hitting enough to comfortably perform the basic skills necessary to play roller derby (take a peek at this document to know what that entails), you'll need more of a permanent home that has a surface large enough to mark out a full sized track.  Where you end up will depend heavily on the individual quirks of your city.  Some indoor skating rinks will be happy to let you practice there at off-peak hours relatively cheaply, sometimes there's a community center that you can reserve for certain timeslots for free, sometimes there's a local fairgrounds with a concrete-floored shed, but somewhere in your town is a place that you'll be able to practice in a climate-controlled indoor space.  Finding that space will take a lot of Googling, knocking on doors and placing phonecalls but you can bet that someone somewhere will love the idea of roller derby in their place and will make their facility available to you.  Once you're at that point, you have reached the point where real commitment is needed because now you're going to need to...

Organize
I'm not going to rehash this topic in detail here here since I covered it in detail in this previous article (which you are now of course going to read in its entirety.  Don't worry, I'll wait.), but suffice it to say that building a league structure that encourages co-operation and minimizes conflict will be one of the most important things that you do to help you succeed and grow.  Once you have a neatly organized group of players and a place to practice, you're going to need...


Mentors
One of the most amazing sociological phenomena of the modern roller derby explosion is that experienced players from other regions will happily teach you everything that they know about the game knowing full well that someday in the future, you will use that knowledge to try to kick their ass. Email your closest couple of leagues and ask to attend one of their practices.  You'll learn all sorts of drills and exercises that you can bring back to your homies.  If you make a good impression and grovel properly, you most likely will find someone who will be willing to come visit your town to lead a practice and teach skills to the whole league.  (Offering some gas money or bus fare will definitely help grease the wheels on that.)  Those same people will also be a good source of advice on organizational issues.  Once you're got outside support helping you develop your skills and your league structure, you're going to need...

Money
And there it is, that dirty but necessary word.  Indoor practice space almost always involves a rental fee.  The quickest way to pay the bills is to charge member dues.  If everyone chips in 20 dollars per month or 45 platypus beaks or whatever it is that you use for money down there, you can get things going relatively easy.  On the downside, most likely you'll be able to cover your practice rental but not much else.

The next step up is to start to approach local businesses about sponsorships.  This is easier later on when you're playing bouts and getting some attention, not so easy when you've never played a game yet.  You''ll need to do a good job of selling people on the future benefits of working with you now.  Offer things like free advertising at later bouts in exchange for sponsorship now.  If a potential sponsor is a restaurant or bar, offer to hold fundraisers and forthcoming bout afterparties at their facility to draw in extra customers.  Offer to have your whole team skate in the local summer parade carrying their banner.  There are many ways to go about it, but the underlying idea is to sell yourself as a great potential attention-getter for their business that will benefit them more as time goes on.

Once you finally have a few bucks left after rental fees, it is time to...


Advertise
Here is where you can finally start to target a wider group of potential players, advertisers and fans.  A billboard by a main road or a decent sized ad in the local newspaper will raise your profile far beyond those who happened to friend you on Facebook.  More skaters joining means more team members and additional dues.  Seeing your name in a prominent way can be the tipping point for sponsors who were on the fence about giving you money.  Building a buzz in the community will help attendance for your first game immensely.  Speaking of which, you're going to need to find a...

Game Facility
Sometimes you're lucky enough to practice in a place where a roller derby bout can be played.  But quite often those practice facilities are either not available on weekends or not adequate for hosting a large audience.  If that is the case for you, you'll need to find a venue that can provide seating as well as room for the playing surface.  Fortunately for you, Josie, one thing that I have learned as an American moviegoer is that every city in Australia has one of these buildings in it:



So give the folks at that building a call and let 'em know that you want to play roller derby there.  They'll probably love the idea.  If however they lie to you and say it isn't available due to some silly, made up event (like an "opera", for example), you can look for local places like a large concert hall or arena, convention center, empty department store, social club hall etc.  Try to find one where Saturday nights are available since that's the night that always draws the best.  Oh and people tend to show up in larger numbers and cheer a lot louder when they can get drunked up, so find a place where you can sell beer.


Alrighty josie, there's a few pointers to get you started in the right direction.  And I am SURE that the others reading this will realize that I left out some very important points and will add them below in the comments for your benefit.  Happy Holidays and I hope Santa brings you a set of Flatouts with ABEC-9's!